Most of us have had to give a presentation or two in the course of our life. For students, professionals and employee presentations are of extreme importance. From time to time some type of presentation is always required. Presentations are usually divided into two parts: verbal and visual. Very few people can actually deliver a completely spontaneous speech. And presentations are always prepared after meticulous hard work. So it’s important to concentrate your energy on making an effective presentation. Writing is involved in both visual and verbal presentation so it must be perfect in order to make the entire presentation flawless.
Before starting the actual presentation some points must be kept in consideration.
The first and foremost thing to consider when writing the presentation is to identify the requirement of the topic. An extremely serious topic can never be presented in a completely humorous manner. Research your topic thoroughly yet keep the focus of the presentation on limited aspects. Too much information can only serve as a tool to confuse people instead of showing your capabilities.
Audience, audience and audience! Knowing your audience is the most important part of the presentation. Its importance can never be mentioned enough. Make a presentation which is in context with the type of audience you have. A PowerPoint presentation which mentions just facts and figures and is addressed as students can never prove effective. But the same presentation would do wonders in the business sector.
Now comes the main part i.e. Part of writing a presentation. For visual presentations, the less the length of the information given the better it would be. Most people would not want to read long sentences during a presentation. Moreover, it would shift the focus of the audience from your speech to the reading of the information. Remember visual presentations should serve as an aid, for you as well as the audience.
Keep the points concise yet explanatory within themselves. Grammatical errors or spelling mistakes can cause you embarrassment as well as destroy the tempo of the presentation. You should check grammar properly to make your presentation error free. Don’t be afraid to be critical about your presentation.
The second part of the presentation must be designed just for YOU. It means that follow a style which you are comfortable with. If you want details in front of you when presenting then write the entire speech for yourself. If instead points and bullets are your preference, then use them for your aid. Remember to include the most important points in your written documents lest you forget it during the speech. Highlighting the main points can be better.
In addition, design your presentation in such a manner that even if a point is missed, it doesn’t cause havoc with the presentation. It’s a bad idea to jump to the previous topic while you are in middle of some other topic to make your point. Remember, you would know, but the audience would seldom realize if you missed some point.
Remember to go through your presentation thoroughly and practice in front of the mirror. It would make your presentation a world of good if you look your best, be confident and SMILE!