Importance Of Email Etiquette
Now the technology has so advanced that the people don’t need any paper and pen to send the message to the recipient; one only needs the computer and the internet connection to send the message via email in a second. Emails are used not only by the teachers but mostly the students used this technology to send and receive messages. In the organizations the use of email is very common, and mostly the work done through the emails.
The most important thing to learn before sending messages via email is that how to develop the text and send the message. The students should know the structure of the emails, because through this the students can interact with their professors.
The students must know the importance of the email etiquette because usually it happens that it is harder for the teachers/professors to give time to the students after the long lecture. Urgent feedback is required on the part of the students because otherwise the lecture could be misunderstood. Tone, attachments, basics, complaints, good and bad emails are the ingredients of the email etiquette for the students.
Guidelines For The Students
Following are the guidelines which the students should follow while emailing to the professors/teachers:
- When the students start writing email then should write the name, division, grade and class to the professor.
- Emails should be concise and brief; the students should reply the email in time to the teachers.
- The grammatical and sentence structure should be appropriate.
- The tone of the text should be positive and the students are discouraged to write the negative words.
- The format of the attachment should be supportive to the system.
- The font size should be professional, and one should not decorate the text with the colors and paints, because the lecturer used to like the black and white text only.
In case of problems the students should write the brief problem with the attempt he/she has done previously and then ask to the teacher that how he/she will resolve the issue but in a positive way. The assignments and the projects could be submitted via email. The virtual universities are following email system between the students and the teachers. If the student required an extension then it is better get it on call. Continuous conversation on emails is discouraged on the part of the students. The learners/students should not follow the emails if the issue has been converted into a fight then it is better to interact on face.
The emails should be without extra images. The students should be aware about the fact that the teachers don’t have much time to read and answer all the emails of the students so it is the responsibility of the student to write the topic/issue on the subject line s o that the instructor can judge immediately by seeing the email only without opening that whether it is to be read or not. The sender should be careful in sending the message to only one email address without doing CC to any other person.
The email etiquette is very necessary for the distance learners because they are not in the position to go to the institute so the assignments submission with the help of the emails. Students can send resumes to the organizations including corporate and academic institutions via email encompassed with the cover letter.